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DocMan - Free Document Management System
Free Document Managemnt & Paperless Office Solution

DocMan is a browser based document management solution designed to serve a variety of situations and solve many problems. With a our management system, gone are the days of lost documents and wasted time because multiple users retrieve documents from various locations and multiple file cabinets.


Features

System

  • Fully Browser Based
  • Web-Based Capable
  • Logging & Event Viewer (audit trail)
  • Internal Messaging System
  • External Messaging via E-mail
  • Administration Console
  • Unlimited Group Creation
  • Unlimited User Creation
  • Customizable User Interface / Theme Creation

Documents

  • Add any file type to the system
  • Upload directly from your browser.
  • Meta data fields for each file
  • Assign a department/category to each file
  • Check-in/Check-out feature to prevent over-writing of edits
  • Revision history
  • Documents are stored physically on the server
  • File expiration
  • Digital archiving
  • Custom document properties to match your companies needs

Workflow

  • Automated document review process
  • Automated file expiration process
  • Approve or reject a new document or a changed document
  • E-mail notification options prior to and after a review

Search

  • Quick-browse search by author, department, or category
  • Full search by meta-data, author, department, category, file name, comments, etc.
  • Search using property groups
  • Sort search results with multiple criteria.
  • No external indexing processes required

Security

  • Secure URL feature to obfuscate URL parameters
  • Support for SSL communications
  • Fine grained user access control for each file
  • Departmental access control for each file
  • Three user types: User, Admin, and Super-Admin
  • Control the size limit of files independent of higher server limits

System Requirements

Server

  • CPU: Intel Pentium 4 2.0 GHz or more
  • Memory: 512 MB or more (1024 MB or more recommended)
  • Windows, Linux or Mac Operating System
  • PHP 5 or higher
  • MySQL 5 or higher
  • Apache/IIS

Client

  • Firefox 1.5 or above, IE 5.5 or above, Opera, Safari, Google chrome and other web browser (desktop or mobile)
  • Windows, Mac, Linux, Unix, Android and iOS

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